Hurricane Florence has brought to our attention the necessity of having your business at your fingertips. Luckily for all the small business owners out there, technology has grown and flourished to accommodate every demand we place on it.
It even makes it possible and easy to handle your business from your phone! That means 24/7 access for you! But what allows you to run your business solely through your phone if you so choose? Quickbooks!
Quickbooks is the best and most efficient accounting system right at your fingertips. Here at Pathways, we even have quickbooks specialists to help you manage your account without the hassle or confusion!
Do you have your business’ books and records safe in case of a natural disaster? Make the switch to Quickbooks today by calling Pathways Consulting and scheduling a meeting! If you live in the Summerville, or surrounding area, we will get you on the right track with your money and out of the storm!
QuickBooks: Quick Tips for Running a Smooth Program
Technology is progressing, and so should you! With the use of QuickBooks, your business can begin running at an optimal pace! QuickBooks has multiple ways to make your life easier, but in order for that to happen, you need to understand how to use it fluidly. Pathways Consulting is here no matter the issue you may be having with your QuickBooks account! Here are some general ideas to keep in mind before you come see us!
Learn the Basics
Sometimes it just takes a little time to get familiar with how a program works, luckily QuickBooks makes it simple and efficient. When you use QuickBooks for the first time, there will be a guided tutorial for you to maneuver the program and learn about each of the buttons, placing data, and setting up accounts. Take your time with this part because it is the most important for getting the most out of the program. If you are in need of help, come by our office at Pathways, or make an appointment with one of our Quickbooks experts.
Keep your Data Safe
These days with online communities and tools, you need to make sure that your are keeping data safe through the use of highly secure passwords. Luckily, if you are already using a QuickBooks account, you can easily change your password.
Correct Information, Always
There is nothing more frustrating than putting information into a system and having it come back as incorrect. Make sure when you are adding information regarding clients and employee details that the information is correct and up to date. This is your business and you want it to run as smoothly as possible!
When using anything online or on a computer, you want to make sure you are saving the data and information on a backup device or hard drive. This will save you a lot of time and frustration if something were you ever happen to the computer or system you were using!
Customize Customize Customize!
Make Quickbooks look the way you want it to! Move the icons around to the best suitable place for you! This will help manage your time as you carefully input information regarding your business.
These were just a few quick tips for running your business through QuickBooks! If you have any more questions or concerns, please feel free to contact our Pathways Consulting Office. We are here to help you!
Quick Tips for QuickBooks
Pathways Consulting understand that learning and understanding a new interface takes time. While we are always here to assist you with the more accelerated features QuickBooks has to offer, we thought compiling tips on beginning stages of Quickbooks would help, too! The information below will cover navigation, icons, and how to maneuver within the program. Quickbooks is known for easy use which will make learning and understanding the interface come sooner than you think!
HOME SCREEN NAVIGATION
The Left Navigation Bar
Perhaps the most important feature of the home screen to familiarize yourself with, the left navigation bar lists all the “centers” you will be working in. The names of each Center is displayed:
Pathways advises all their clients to take a few moments in the beginning to click through each and see what options are available within the Centers. Familiarizing yourself with QuickBooks is the first step in becoming a QuickBooks professional.
Located at the top right of your home screen will be a gear icon. As with many other systems, the gear icon represents access to settings and tools.
Plus Sign (Quick Create)
One of the most convenient tools within QuickBooks, the Quick Create plus sign allows you to create any of the amazing transactions. When you click the icon a list of actions will appear with everything you needs to accomplish for your business. Some example include;
QuickBooks has a large arrangement of lists that you can choose, use, and manage for your business or personal use.
A wonderfully organized location where you can see all transactions regarding sales including sales receipts and invoices. *Note that deposits will not be included in this section
A nice location to store all your many customers! Make sure you have as much information on each customers as possible, the more detail the better you are in the long run! Running a smooth business is difficult, but using QuickBooks’ efficiently will help!
Expenses / Vendors
As with the title, you can expect what will be within these lists. Expense transactions will be located in the expenses list in an organized fashion. Vendors will be listed with the corresponding list title.
Accounting / Chart of Accounts
You may want to ask one of our talented staff to go over the Accounting and Chart of accounts with you so you can receive a better understanding of what this section of QuickBooks does and needs to function. As with any business, each moving part matters! When you use other QuickBooks services such as invoicing and expenses, you will be able to choose an account it wi be labeled as. This provides you and your business with the best organization of accounts in order to see where money is being spent and what on.
Now that you have read through the information we provided, do you feel more confident in your QuickBooks knowledge? If you have any questions or concerns, give us a call and set up an appointment. Our staff at Pathways consulting are here to help you get the best out of your QuickBooks journey!
The Do's and Don’ts of Quickbooks for a Small Business
Running a small business is no small task. Often times, a business owner will find themselves looming over numbers and bookkeeping more so than running their business. Why? Because they haven't switched their business over to Quickbooks! The advantages of using Quickbooks for your small business are endless, but here are some quick do's and don'ts when it comes to understanding what Quickbooks can do for you!
Take advantage of the automatic bookkeeping tasks
QuickBooks is a wonderful tool that takes time to devote toward Small Businesses. With is comes the ability to connect various kinds of money keeping engines. Connect your bank, PayPal, credit card, or Square to access transaction access. Quickbooks will even take of the calculations, so you don’t have to! Balancing has never been so easy!
Perform tasks on mobile while in the field
Does your business require you to be on site and not cooped up in an office? With Quickbooks, mobile is just as functional as the desktop version! With todays technology, there is no reason for a business owner to be unable to access all bookkeeping information while on the go. Your information will be synced with Quickbooks so all changes will be kept safe and correct.
Use Quickbooks to keep a healthy business
Quickbooks allows you to stay organized in order to keep your business running smoothly. Receive reports and access to data that shows you how your business is doing in a straightforward fashion.
Manage bills on your own
It’s frustrating having to keep up with paying bills on multiple platforms. With Quickbooks, all bills are easily scheduled and formatted. There is no need to manage your bills on your own. Everything is documented when using the billing section of Quickbooks, even your records and bookkeeping.
Forget to log expenses
There is nothing left unlogged with Quickbooks. When making purchases for the business, quickly use the mobile app to take a photo of receipt. Quickbooks will quickly log and organize the expense among previous entries. No more worry of having lost a receipt!
Become frustrated at tax time
With Quickbooks, you don’t have to worry about being unorganized when Tax Time comes around. If you have used Quickbooks efficiently, the software will organize all the information you need for tax season for easy access. All records are alongside the FASB regulations.
There are only positives when it comes to Quickbooks helping your small business. Ensure that you are getting the most out of your experience with Quickbooks by asking any of our trusted members of Pathways Consulting. We are trained in understanding Quickbooks to the fullest extent and love helping others! Take your business organization to the next level with Quickbooks and our help!
Familiarize Yourself With Quickbooks
QuickBooks is known for the amazing features you can use to grow your business. It may seem a bit daunting, but do not worry! Here are a few ways to familiarize yourself with QuickBooks!
Tackle the organization of your business’ moving parts through inventory tracking, categorization of expenses used on your company card, and much more!
Give your company the look and feel you desire through QuickBooks’ variety of personalization options! Branding is as important to QuickBooks as it is to your business.
Simple and efficient performance reports at your fingertips! Since QuickBooks handles multiple parts of your business, they can also provide you with detailed reports on how your business is thriving!
Accountant access is simple and hassle free, so when tax time comes, there won’t be stress! QuickBooks also helps you with you 1099s!
Pay your employees with W-2s easily with QuickBooks. With easy hour entry and optional direct deposit it check, your employees with continue to be happy! QuickBooks also guarantees payroll taxes with zero errors!
QuickBooks easily organizes your incoming and outgoing payments. It even allows you to email clients who have yet to pay your business!
QuickBooks has many elements that are just right for your business. It has all the tools in order to make your business boom with productivity! At Pathways, we are available to assist you in your QuickBooks journey anytime. Feel free to contact us with any questions or concerns!
It's Quickbooks Season!
Do you wish you were faster on QuickBooks so that you can spend more time on other important aspects of your business? We decided to compile a small list that will allow you to get the most out of your QuickBooks.
The Basics - Getting to know the basics of QuickBooks is a good place to start. This video provides a good foundation for what follows in this blog.
Customize Reports – Making a template for a report that goes out often will save time as QuickBooks will fill in the report for you.
Keep A Clean Accounts Receivable – It’s good to know where your cash flow is coming from. Keeping your AR clean will give your business a healthy cash flow position.
Class Tracking – QuickBooks allows you to organize data into classes that are meaningful to your business. Classes can be departments, locations, or source of income.
Find Function – The find function is helpful when you know limited information about a transaction you want to find.
Merge Accounts – If accounts become over complicated for whatever reason. It is helpful to merge accounts, vendors, items, employees, or customers that have become redundant or unnecessary.
Link your Email – Linking your email to QuickBooks allows you to easily send invoices and reports directly from QuickBooks.
Set Up Invoice for Online Payment – Not only will this make it easier for your customers to pay you. It will also help you in quickly sending and tracking your invoices. In addition, it helps to clean up your Accounts Receivable.
Online Banking – QuickBooks has online banking you can connect to your bank and you can easily download transaction from your bank. This makes any future bank reconciliations faster.
Memorized Transaction – With memorized transactions you can easily enter a bill, check payment, invoice, or journal entry that occurs often.
Customize Your Toolbar – The toolbar is there to fit your needs. Customize it so it contains your most frequently used functions.
Print Checks from QuickBooks – This makes monthly reconciliations much smoother.
Reconcile Accounts – If you receive a statement for an account and it has a start and end balance is can and should be reconciled. This includes bank accounts, credit cards, loans, and lines of credit.
Back-Up QuickBooks – This is important. If your QuickBooks is not backed up, then catastrophe and many hours of extra work can be headed your way. If you are using QuickBooks Online then it is backed up online already. If not, you can have QuickBooks schedule automatic backups on a schedule.
We hope this helps you get the most out of QuickBooks. If you would like additional help we offer QuickBooks seminars, just follow this link to reserve your seat. If you found this blog helpful leave us a like and a comment below and be sure to check back here for new blogs every month.
The more time you as a business owner have to spend on invoicing, bills, inventory, and payroll is less time you have to grow and tend to your business. The good news is that QuickBooks Online can streamline this work all in one place. It is a powerful tool for a business owner but only if you know how to use it to its full potential. QuickBooks Online can set up recurring invoices with reminders, send online invoices that can be paid online which allows you to collect money quicker and easier. The software can do these things and much more, but where do you find knowledgeable professionals who are willing to teach you to get the most out of your QuickBooks Online?
Throughout the year Pathways Consulting LLC host many seminar for beginner to intermediate users of QuickBooks Online to teach you how to sync with your bank, track your expenses, send professional invoices, access QuickBooks Online from multiple devices, allow multiple users to access your file and much more. The seminars will be limited in size as this will increase the amount of personal time that can be spent with each participant. If you are interested in attending please keep your eyes on our social media and home page.
10. Back your data up to the cloud.
QuickBooks contains a wizard to walk you through the process of backing up your data to a removable data storage device. If you'd rather Intuit handled your backups and kept them safe, QuickBooks' Online Backup Service is an option, though not a free one. Plans start at five bucks a month and let you retrieve your files from any computer with an Internet connection.
9. Use Intuit's free support options.
Intuit charges for phone support if you have an issue involving more than installation or certain bugs and errors. But the company offers plenty of free assistance online.
The Pathways Team